Quotation is a document that a seller would give to a potential buyer to list the products and services that they provide and the cost involved. It allows a potential buyer to see the costs would be involved for the product they would like to buy.
What information should be included in Quotation?
Quotation should include:
– Letterhead
Your company info likes: name, logo address, and contact method. You are required, in some countries, to put Business Registration number and VAT info on the header.
– Quotation Number
A unique number to identify the quotation. This number is useful for you and your customer to refer to.
– Quotation wording
You should put the words “Quotation” after the letterhead.
You may also use the alternative wordings, “Quote”, “Estimate”, “Sales Quote”.
– Date
The date of quotation
– Customer Information
Customer name, address and contact method.
– Payment Info
State the payment term you’d like to have.
– Item Details
List out the product/services provided, with quantity, unit price. If applicable, you should specify a lump sum total.
– Notes
Put any other notes related to the quotation, likes validity of your quotation.
– Signature
Authorized signature of your company.
– Footer
You may put the page number on the footer.
